Kingsclere Parish Council meeting Monday 25th November at 7.00pm at The Main Hall

Kingsclere Parish Council will be holding a meeting on Monday 25th November 2024 at 7.00pm at The Main Hall, The Village Club 7pm – 8pm
Cllr Paul Harvey Leader of Basingstoke and Deane Borough Council will provide an update on the Budget and the Council’s Plans this will be followed by a Question-and-Answer Session with Residents and Councillors.

The Ordinary Meeting will commence directly after this session has concluded

1. Apologies

2. Declarations of interest

3. Minutes – to accept as a true record:-

3.1. Minutes of Finance and Establishment meeting Monday 14th October 2024

3.2. Minutes of Ordinary Meeting Monday 28th October 2024

3.3. Minutes of General Purposes Meeting Monday 11th November 2024

4. Questions from the Public – to receive questions, planning representations, or comments. The meeting will be suspended for a maximum of 15 minutes and each member of the public will be allowed no more than 3 minutes to speak. No decisions can be made by the Council during this time. After this period the meeting will be resumed, and members of the public may only speak when invited to do so. Members of the public are welcome to stay for the remainder of the meeting.

5. Chairman’s Remarks

6. Clerk’s Report

7. Budget 2025-26
7.1. Review of Draft Budget for 25/26
7.2. Review of Reserves

8. Grant Application – Kingsclere Pre-School application for £250 towards new Laptop

9. Mowing and Maintenance Contract – recommendation from GP Committee to accept Contractor C from the spreadsheet of the 4 submitted tenders.

10. Lychgate Repairs – recommendation from GP Committee to accept a quote of £1400 for the repairs required on the Lychgate.

11. County Councillor – to bring forward County matters

12. Borough Councillor – to bring forward Borough matters

13. Community Engagement and Media

14. Health and Safety – to raise any health and safety concerns

15. Allotments – Approval of the revised Rules and Regulations and Tenancy Agreement for use 2025 reviewed and recommended by the GP Committee

16. Approve amendments to Terms of References for Committees following adoption of new Financial Regulations in October
16.1 Approve revised General Purposes Committee Terms of Reference to state authorisation limit of expenditure to £1999 as per new Finance Regulations
16.2 Approve revised Finance and Establishment Committee Terms of Reference to state authorisation limit of expenditure to £1999 as per new Finance Regulations

17. Cemetery Fees for 2025 – to approve fee table increased in line with RPI then rounded and to discuss and agree fee for Non-resident burial for child under 16

18. Planning Matters and Neighbourhood Plan Updates
18.1. T/00553/24/TPO 9 Keeps Mead / B&D Land remove bough and small branch
18.2. 24/02607/HSE 21 Ash Grove single storey extension loft conversion & dormer

19. Approval of Income & Expenditure – to consider & approve accounts paid/presented for payment

20. Matters for Future Consideration – to note any items raised in Questions from the Public to include on future agendas

21. To Consider the Date of Next Meeting – the next ordinary meeting is scheduled for Monday 27th January 2025 at 7:30pm in the Village Club to be confirmed this evening

22. Exempt Business – to propose and pass a resolution in accordance with the public bodies (admission to meetings) Act 1960 to exclude the public and press for the discussion of the following matters where publicity might be prejudicial to the special nature of the business.
22.1. Office Staff Pay review from April 2024 (for future payments and backpay)
22.2. Litter Warden Pay review for April 2025